Constitution

CONSTITUTION OF THE BLACK SWAMP SPINNERS GUILD (revised 8/08)

Article I: Name

The name of this organization shall be the Black Swamp Spinner’s Guild of NW Ohio.

Article II: Purpose

The Black Swamp Spinner’s Guild is an organization to promote friendship and understanding among it’s members; to assist members in the pursuit of spinning through education, discussion and programs; and to share their craft through demonstrations and teaching.

Article III: Membership

Membership shall be open to all persons interested in the purposes of the Guild upon payment of dues.

Article IV: Dues

Annual dues of this Guild shall be determined at the May meeting and shall be due by July 1.  The fiscal year shall run from July 1st thru June 30th  for one year.
  There shall be no half-year dues.

Article V: Officers

The officers of this Guild shall be: President, Vice-President, Secretary, Treasurer, Librarian, Newsletter Editor,  Publicity and Historian. These officers shall
make up the Executive Committee.  The nominating committee shall present a slate of officers at the April meeting.  Elections shall be held at the May meeting. Election of officers may either be by absentee ballot or by physical presence at the May meeting.  The absentee ballots must be received by the Secretary
before the May guild meeting, to be counted.  The term of office will begin on July 1, a term on one year.

Article VI: Duties of Officers

President: The President shall preside at all meetings of the Guild and the Executive Committee.  The President shall appoint all committees.  The President shall be an
ex-officio member of all committees except the nominating committee.  The President shall fill vacancies when they occur.

Vice-President: The Vice-President shall preside in the absence of the President;  shall act as chairperson of the Program Committee; & prepare a program book with the
listing of paid members before the September meeting.

Secretary: The Secretary shall keep all records of all meetings and handle all correspondence of the Guild; shall keep an alphabetical list of all members; and notify members
of special meetings.

Treasurer: The Treasurer shall collect all dues and other monies; shall pay all bills; shall keep an itemized account of all receipts and expenditures; and present a written
monthly report at each meeting. and an annual report at the May business meeting  The Treasurer shall present to the incoming Treasurer the financial records as audited
by the auditing committee or a paid independent accountant before July 1.

Historian: The Historian shall keep a scrapbook containing pictures and other memorabilia and a written record of Guild activities.

Publicist: The Publicist shall be in charge of all public relations and actively inform the public of Guild activities through all media.

Librarian: The Librarian shall keep the Guild library and a card file with information such as equipment, books, videos, CD’s, etc., which members can borrow for one month
at a time.  An annual inventory shall be done before July.

Newsletter Editor: The Newsletter Editor shall gather, write and obtain written permission to recopy copyrighted material and various articles of interest to the Guild;
shall produce a bi-monthly newsletter for the whole membership and other Guilds.

Article VII: Meetings

There shall be a guild meeting each month September through may. Decisions can be made at these meetings by a simple majority vote of those members present.
Executive meetings shall be called by the President as needed and shall be open to all members.

Article VIII: Standing Committees

Standing committees shall be Membership, Newsletter Editor, Program/Workshop, Publicist, Web Site, Historian, Librarian, Nominating, Auditing, Scholarship, Market Day
and Learn to Spin Workshop.  Committee chairpersons shall be appointed at the May meeting.  Their duties shall be:

Membership: (new) To keep track of current members’ contact information, prepare a yearly membership form, and to accumulate signed membership forms &
disseminate the information to the appropriate committees. Program: The Program Committee shall arrange for all programs and workshops.

Newsletter Editor: The Newsletter Editor shall gather, write and obtain permission to recopy copyrighted material and various articles of interest to the Guild;
and shall produce a bi-monthly newsletter for the whole membership and other Guilds.

Program/Workshop: The Program/workshop committee shall arrange for all programs and workshops.

Publicist: The Publicist shall be in charge of all public relations and actively inform the public of Guild activities through all media.

Web Site: The Website committee will design, set-up and maintain the online web pages with guild information and links, updating as needed.

Historian: The Historian shall keep a scrapbook containing pictures and other memorabilia and a written record of Guild activities.

Librarian: The Librarian shall keep the Guild library and a card file with information such as equipment, books, videos, CDs etc., which members can borrow for one month at a time. An annual inventory shall be done before July 1.

Nominating: The Nominating Committee shall prepare a slate of officers to be presented at the April meeting, and for the Newsletter Editor by April 15 for absentee balloting at the May meeting.  The committee shall consist of at least three (3) members who shall not be present officers.

Auditing: The Auditing Committee, consisting of two (2) members, not to include the Treasurer, shall audit financial records or hire an independent accountant before July 1.

Scholarship: The Scholarship Committee will chose one member a year who applies  for a $100 scholarship to be used for a fiber workshop or conference whose results will be presented to guild.

Market Day: The Market Day Committee shall evaluate feasibility plan and execute Market Day and to work in close contact with the Publicist.

Learn to Spin Workshop: The Committee shall evaluate feasibility plan; execute the Learn to Spin workshop;  and  work in close contact with Publicist.

Article IX: Amendments and Revisions

The Constitution/Articles may be amended at any monthly meeting of the Guild by a simple majority vote of those members present.  The proposed amendment(s) shall have been read into the minutes at least two months before the vote is to be taken, and printed in the Guild newsletter once.  These Constitution/ Articles shall be subject to reevaluation and/or revision as needed.